Microsoft's ex-VP of HR shares 3 effective ways to use AI at work — and what he never uses it for

Practically every company is making AI tools available to their employees.

As the former VP of HR at Microsoft and a leadership advisor with over 50 years of business experience, I’m amazed at how quickly this rollout has progressed.

Some people are all in, using the tools for nearly everything they do.

Others have barely stuck their toes in the AI waters.

I’ve been using a broad range of AI tools and encourage my clients to do the same.

AI isn’t without controversy, and if someone is strongly against using it — for whatever reason — I’m not going to convince them otherwise.

But if you’re wondering how and why you should use these tools, I’m here for you.

Let’s talk about three ways I advise all my executive clients to use AI effectively in the workplace.

Use AI as a way to see things you might not have seen.

Ask it, “What am I missing?” I agree with many that AI is lousy at most creative efforts.

Whether written or visual, AI results can be generic, mediocre, and often embarrassing.

The output usually deserves the “AI Slop” label it gets.

But to dismiss it entirely misses a core value.

AI is useful with, perhaps even because of, that generic, often obvious other perspective.

It can be amazingly helpful to simply ask: what am I missing?

Since AI has a tendency to agree with me, I explicitly ask for pushback: “review this and tell me what I’m missing, tell me where I’m wrong.” The fact that AI is so obvious, so average, is actually a core value here.

I’m often surprised at the points I missed and the viewpoints I overlooked.

Even if AI doesn’t find things you missed, a contrarian angle can be very helpful to shore up your own case.

You’ll be able to say, “Yes, I considered those things, and here’s why my take on this issue is better.” In that way, AI can also help you prepare for your discussions with colleagues.

With so many letting AI draft their arguments, it’s very valuable to see their perspective in advance.

So no, I don’t let AI make my case, but I always look for another perspective in what I do — wherever it comes from.

Having a tool that can give me that on a moment’s notice is incredibly useful.

Long before AI, we all had that colleague who always told you far more than you needed to know.

With some now using AI heavily, it can frankly be overwhelming.

You ask a simple question and get a blizzard of AI-generated noise in response.

AI can be the worst over-explainer when simply left to run.

You see the results in a seven-page response.

When I’m faced with one of these walls of text, I’ve learned there are really only two ways to respond.

I can, and often do, ask the person to try again.

Can you summarize your point in a couple of sentences?

I occasionally get snarky and ask for the “non-AI slop” version.

Another way to deal with this is to ask AI to summarize it, whether AI tools or a wordy colleague wrote it.

Importantly, I don’t trust the AI summary to be the full explanation, but it helps me understand the key points.

Which I then work to find in the original blizzard response.

After all, why not just have the two AI systems have the discussion?

But in a world where it seems everyone has a hard time getting to the point, any tool to cut through the noise is welcome.

In a similar vein, one thing AI does incredibly well is organize.

This kind of rote task of sorting, filtering, and filing is right in the sweet spot for most AI systems.

I’m wary of letting AI systems automate tasks like filtering or filing things without my supervision.

I’d never let an AI system automatically send emails, texts, or documents without my careful review.

But I often have AI systems help me sort through mountains of accumulated debris.

I recently moved to a new computer system and had AI review what I was planning to move over.

I discovered decades of accumulated cruft.

Simply from a comprehensive list, I found gigabytes of programs, files, and settings, 90% of which I just left behind.

So if you have 8,000 emails in your inbox, or a documents folder that has grown a second life, let an AI system take a look for you.

Don’t just tell it to “deal with it.” Your judgment is needed.

Rather, have it give you a review of it and another perspective.

And once you’ve reviewed it, perhaps you’ll find, as I did: AI can be better at deletion than creation.

So when your company rolls out the next new AI, use those tools to your advantage.

AI can help you see another perspective, find the important points in the blizzard, and cut through the mess.

I’ve embraced AI, use it with great care, and encourage everyone to do the same.